District 4 business meeting January 11th 2012
Attendance: Rob E., Darcy R., Victor P., Jesse F., Charlotte D., Gloria K., Pat O., Doug H., Walter W., Trevor O., Cassandra K.
Open meeting: 6:20 p.m. Declaration of unity read by Victor P.
Old minutes read by Cassandra K. motion to adopt as read, second Jesse F. carried
Committee Reports
DCM: Rob E. see attachment
Treasurer: Pat O. Has not received treasurer books etc, from past treasurer. Will have report next month.
Grapevine: Darcy R. Cash on hand at end of 2011 is $275.00. Inventory of books is $256.00 for a total of $531.00. Have made an order for books for $473.53 plus $20.00 ship & handle us funds. Grapevine meeting will be held sun, Jan. 15th 2012 at the Salvation Army meeting room at 3.00 p.m. Darcy will be going to groups with general info in the following months. Darcy made a motion to increase the Grapevine float from $500.00 to $750.00 second Gloria carried.
Treatment: Dave G. No report at this time. Footnote, Aadac purchase their own material direct from NewYork. The only thing they request from District 4 is our meeting list.
PI/PCP: Doug H. There was good response to the ad that ran over the holiday season. Have placed a Literature order. Will be looking into having a presentation for the oil industry in 2012. The committee will be having a meeting January 25th 2012.
Literature: Sony, and Brenda S. No report at this time, however it was discussed what a big job it is to do the district literature. Sony, and Brenda have served for many years and countless hours doing this position for our district. They would say that it has been a honor to serve, however we feel it is us who are honored to have them enrich us in service and sobriety!
Phonelist: Cheryl W. Cheryl continues the commitment to the phoneline, but is in need of a replacement. If you know anyone in your group that would be good in this position, please encourage them to serve.
Website: Rob E. has now completed the links made to the various district positions, along with our individual passwords. This will make it safe for our chairs ect, to correspond to request from A.A. members. There was 17,000 web hits to our district website in 2011! Thanks again Rob for doing a great job.
Old Business
The question of whether the past DCM to have a vote on issues at our meetings was discussed. Motion to allow{for two year term} Pat O. second Doug H. carried.
The District budget{ past and projected},twelve month cash flow 2011, group contibutions 2011, proposed budget for PI/CPC 2012, and prudance fund, were all discussed. Motion to adopt 2012 budget Victor P. second Darcy R. carried. If you have any questions on any discussed items, please ask your G.S.R , D.C.M. or Treasure. Go to wwwgrandeprairieaa.com and follow the links. Footnote: For the year 2011 the district ran a deficit of $1530.00. Please remind your group of the importance of contributing funds to the district.
The round-up will be holding the event in the Tec-center.The question was there a contract signed was discussed. There was nothing signed, only verbal. Some speakers have been asked. The committee will meet at the west united church january 18th 2012 7.00 p.m. Please attend if you can, the committee is struggling for particapation. We all want a round-up but can we really expect three people to put it on? Lets show some district pride, and ensure this event continues. DO YOUR SELF PROUD STEP UP AND SERVE!
New Business
The volunteer list will have a new column added for email address, if you would like the district minutes sent to you by the district secretary.
The secretary has requested that the district service body give small written reports at district meetings to ensure accuracy of the minutes. With thanks.
The Salvation Army is getting new Captains Febuary 1st 2012. At this time our D.C.M.{Rob E.} will negotiate terms for rent of the meeting room, keys, cabinet ect. It was discussed that if possible, to pay rent for district business with one check.
Group Reports
Clairmont Tuesday Night Group: G.S.R. Doug H. Average attendance, with 11 core members. One birthday this month, Gail with 9 years last tuesday of the month. if there is no b-days the meeting is open.
Wednesday Nite Live Group: G.S.R. Victor P. Attendance is good with about 20 core members. They are enjoying the new renoes. There was good attendance for Toms 2year birthday dec 28, 2011. Birthdays are the last wednesday of the month, with podium speaker. when a group member takes their 1 year cake the group buys them a 2 year subscription to the Grapevine. The group made a desision to cut back on the amount of reading at the begining of the meeting to allow more time for discussion.
Sunday/Wednsday Night Group: G.S.R. Jesse F. Small core group of members for both meetings 2-3. There may be a possible dissolving of one of the days if more people don`t come forth to chair, set-up, ect. Attendance will vary 25-40 people, depending on center participation. Business meetings are the 1st monday of the month, but there has been poor attendance.
Saturday Nite Group: G.S.R. Charlotte D. 7 to 8 people participating at this time. could always use more help chairing and keeping the doors open.
Thursday Nite Group: G.S.R. Gloria K. Just stepped into the position, and will inform us of up-coming events.
How It Works Group: G.S.R. Walter W. This group meets at 7.00 a.m. mon/fri mornings. Attendance has been not bad. This is a step group, they have just finished the 12th step and are geared up to start step one.
Gratitude 24/7 Group: Alt. G.S.R. Cassandra K. The group made a decision to eliminate our laminate copies of our opening readings {how it works ect} only reading from the big book, Grapevine , and other A.A. approved literature. A decision was made to give a copy of the Grapevine to the newcomer along with their phone#/meeting list. This would introduce them to our meeting in print. Our attendance has been good, and we have one new member join in December.
Motion to adjourn Victor P. second Doug H. carried.
Next meeting Febuary 8th 2012 6.15 p.m. Salvation Army Meeting Room Yours in love and service Cassandra K.